Minutes Writing

Accurate, formal minutes that stand up as the official record.

We provide accurate and detailed minutes of your event, including key discussion points, decisions, and actions. Our minute-writers free your team to take part fully in the meeting, knowing an official, reliable record is being kept.

What are minutes?

Minutes are the official written record of a meeting. They show who attended, what was discussed, what was decided, and who is responsible for what happens next. Good minutes protect your organization by documenting decisions clearly, and they keep everyone accountable after the meeting ends.

What our minutes include

  • Meeting details: title, date, time, venue or platform
  • Attendance: participants present, apologies and absentees
  • Agenda items in the order they were handled
  • Key discussion points for each item, summarized accurately and neutrally
  • Decisions and resolutions, including proposers, seconders and voting outcomes where relevant
  • Action items with owners and deadlines
  • Any other business and the date of the next meeting
  • Sign-off block for the chair and secretary

Meetings we minute

  • Board and committee meetings
  • Annual general meetings and general assemblies
  • Management and steering committee meetings
  • Stakeholder consultations and multi-party negotiations
  • Technical working groups and project review meetings
  • Conferences, forums and formal panel sessions

Why use a professional minute-writer

  • Your people can participate. The person who is supposed to be contributing is no longer the person taking notes.
  • Consistent quality. Minutes follow the same structure and standard every time.
  • Neutral and accurate. An independent minute-writer records what was said without taking sides.
  • Faster follow-up. Actions are clearly listed, so decisions turn into results.
  • Audit-ready. Clear records help with governance, compliance and donor reporting.

How it works

  1. Brief. Share your agenda, participants, your minute format and how formal it should be.
  2. Prepare. We review your agenda, previous minutes and terminology so we can follow your conversations.
  3. Attend. Our minute-writer joins your meeting in person or online.
  4. Draft. We prepare draft minutes and send them to you within [state turnaround].
  5. Finalize. After your review and comments, we issue the final signed-off version.

Combine with onsite or remote rapporteuring for full event coverage, and with Final Report Writing when you also need a thematic summary.

FAQs

Do you write verbatim minutes?

Most organizations prefer action minutes, which record decisions and actions and summarize discussion. If you need a fuller record, we can produce detailed or near-verbatim minutes. Tell us which style you want at the start.

Can you use our existing minutes template?

Yes. Send us your template or a sample of past minutes and we will match the format and house style.

Do you handle confidential meetings?

Yes. We treat everything we hear as confidential and can sign a non-disclosure agreement on request.

Can you minute meetings into other languages?

Our team includes language professionals who can work in English, French, Swahili, Portuguese etc and we can arrange other languages on request.

How soon will we get the draft?

That depends on the meeting length and complexity. We agree a timeline when you book. [

Request a minutes writing quote

Contact us at info@aterictranslations.com or +254 726 209 119 with the meeting type, date, and duration, and we will send a competitive quote.