Remote Rapporteuring

Professional documentation for virtual and hybrid events, wherever your participants are.

Our rapporteurs will remotely monitor your event and capture key information in real-time. Whether your meeting runs on Zoom, Microsoft Teams, Google Meet, or a dedicated conference platform, we join as a discreet observer and deliver the same rigorous record you would expect from an in-person rapporteur.

What is remote rapporteuring?

Remote rapporteuring is professional event documentation delivered online. Your rapporteur joins the live session or follows a live stream, listens attentively, and records the discussions, decisions, and outcomes as they happen. The result is a structured, accurate report without the cost and logistics of travel.

When remote rapporteuring is the right choice

• Virtual and hybrid events where participants are spread across countries or time zones
• Recurring meetings such as steering committees, working groups and review calls
• Webinars and online consultations that need a formal record for stakeholders
• Budget-conscious projects that need quality documentation without travel or accommodation
• Short-notice events where a rapporteur can be assigned quickly
• Backup coverage alongside an onsite rapporteur at a large hybrid event

What our remote rapporteurs do

• Join your session through your platform, or follow a live stream you provide
• Capture key points, positions, decisions and action items in real time
• Note speaker names, roles and organizations accurately
• Flag any items needing clarification and confirm them with your organizer after the event
• Produce a clean report or minutes in your preferred format

What we need from you

• Meeting link and access details, or a live-stream link, sent in advance
• The agenda and a participant list with roles
• Background documents, glossaries or acronym lists, if available
• Guidance on the output you need: summary report, full minutes, or both
• Permission from participants for documentation where your organization requires it

Our approach to quality and confidentiality

Remote does not mean less rigorous. Your rapporteur prepares in advance, works from a stable connection, and follows the same review process as our onsite team. Discussions at meetings are often sensitive, so we treat everything we hear as confidential.  We are happy to sign a non-disclosure agreement on request.

How it works

1. Brief. Tell us about your event, platform and reporting needs.
2. Match. We assign a rapporteur familiar with your subject area.
3. Test. We confirm access and audio quality before the event.
4. Capture. Your rapporteur documents the session live.
5. Deliver. You receive your report within the agreed timeline.

FAQs